What Does the Va Case Number Assignment Look Like

The VA requires lenders to obtain proof of a Veteran's military service during the VA loan process. The Certificate of Eligibility (COE) serves as that proof and tells a lender that an applicant has officially met the VA's military service requirement.

That said, one of the most important things to know about the COE is you do not need a COE in hand to start the VA loan process.

It's entirely possible to start the VA loan process and even get a preapproval letter without a COE. However, you or your lender must obtain the document before closing. Any delays or questions about the Veteran's military status down the road could halt closing or even upend the entire process.

What is a Certificate of Eligibility?

A Certificate of Eligibility (COE) is a document from the Department of Veterans Affairs that confirms your eligibility for the VA loan program. The COE also details your available VA loan entitlement and if you're required to pay the VA funding fee.

There is more than one way to obtain a COE, and while it's a short and simple document, it can stir up a lot of confusion. Let's clear up some of the most common questions around the Certificate of Eligibility.

How do I get my Certificate of Eligibility?

There are three ways to get your Certificate of Eligibility:

Ask your lender. The easiest and best method of obtaining a COE, in our opinion, is going directly to your lender. Veterans United and other VA-approved lenders can tap into a VA database and often get your COE in seconds.
Apply online. Go to the eBenefits portal and log in or create a new account.
Apply via mail. Print off this form, fill it out and return it to the address on the form.

How to Get Your COE as a Veteran

In most cases, the easiest way for Veterans to obtain their Certificate of Eligibility is to have a lender pull it directly from the government's automated database. Lenders can often do this with just the Veteran's Social Security number and birth date. Depending on the nature of your service and other factors, additional documentation can be required, including the Form DD-214, also known as a Certificate of Release or Discharge From Active Duty.

Generally, the member copy 4 is the preferred copy of the DD-214, as it has the most detailed information regarding the Veteran's service. You can determine which copy to submit by looking in the bottom right corner of the document.

How can you get your DD-214? The U.S. National Archives and Records Administration provides this portal to apply for your form online.

How to Get Your COE as an Active Military Member

Those still serving on active duty may need to submit a current statement of service that denotes:

Veteran's full name
Social Security Number
Date of birth
Branch of service
Rank
Active duty entry date
Current date of separation
Unit of assignment and current duty location
Duration of lost time, if any
Last Discharge
Type of Discharge, and
Name of the command providing the information

There isn't a standard form or format for statement of service, but this roundup of information is common. The letter should be on official military letterhead.

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How to Get Your COE as a Member of the Reserves or National Guard

Reservists and National Guard members don't have a single discharge certificate like the DD-214. Instead, they should submit their latest annual retirement points summary along with evidence of their honorable service.

Army or Air National Guard members can submit NGB Form 22, a Report of Separation and Record of Service, or an NGB Form 23 points statement.

Like their Armed Forces counterparts, active members of the Reserves or National Guard must provide a signed statement of service that shows the required personal information. The statement also needs to clearly state that the applicant is an active Reservist or Guard member.

How to Get Your COE as a Military Spouse

To receive a Certificate of Eligibility as a surviving spouse, you'll need first to receive Dependency and Indemnity Compensation benefits. If you currently aren't receiving Dependency and Indemnity Compensation benefits, you'll need to fill out VA Form 21P-534EZ, Survivors Pension and/or Accrued Benefits. Once approved, follow the below steps.

If you are receiving Dependency and Indemnity Compensation benefits, you'll need to fill out a Request for Determination of Loan Guaranty Eligibility - Unmarried Surviving Spouses (VA Form 26-1817). You'll also need a copy of the Veteran's DD-214 or other acceptable separation papers.

How to Read a Certificate of Eligibility

Once you obtain your Certificate of Eligibility, you'll notice an array of information, including your name, Social Security number, branch of service and even the name of the VA employee who issued your COE.

Most of it is clear and straightforward, but some items you may not recognize. The one part that often leads to questions from prospective VA borrowers is what's known as an entitlement code.

This two-digit number gives VA lenders more information about your military service history and whether you may be exempt from paying the VA Funding Fee, an upfront cost that goes directly to the Department of Veterans Affairs.

Borrowers receiving compensation for a service-connected disability, Purple Heart recipients on active duty, and eligible surviving spouses do not have to pay this fee.

There are 11 possible VA entitlement codes, which you can learn about here. Most of the entitlement codes relate to a period of military service. But an important one for Veterans who've used their VA loan benefit in the past is Entitlement Code 05.

This entitlement code notes that a borrower has previously obtained a VA loan, repaid the loan in full and restored the entitlement used on the property. Borrowers who've used a VA loan before are subject to paying a higher funding fee on future VA purchases unless their Certificate of Eligibility indicates they are exempt from the fee.

Talk with your loan officer if you have questions about your entitlement code or if you believe yours is incorrect.

How Long Does it Take to Get a Certificate of Eligibility?

The time it takes to get a Certificate of Eligibility varies by how you apply. Requesting a COE by mail can take 4 to 6 weeks, while applying online or with a lender typically takes just seconds.

What Does a Certificate of Eligibility Look Like?

See the image below. A Certificate of Eligibility is a relatively simple document that displays basic information like:

The VA reference number for the certificate.
The Veteran or service member's name.
The last four digits of your Social Security Number.
Your branch of service.
Your entitlement code

What a Certificate of Eligibility looks like

What if I Lose a Previously Issued Certificate of Eligibility?

It isn't a huge issue if you lose your COE. You can apply for a new one through the three methods listed above.

Does the Certificate of Eligibility Guarantee that I'll Get a VA loan?

If there's one thing the Certificate of Eligibility is not, it's a guarantee. The word "guarantee" frequently gets tossed into VA loan discussions, but to be clear, no one is guaranteed to receive a VA loan just by meeting basic service requirements.

The COE simply signifies that you've cleared one hurdle on the track - namely, that you've met the military service requirement. Your property still has to measure up to VA criteria, and your borrower qualifications (credit score, income, debts) must meet VA and lender standards.

My Lender's Automated System can't Determine my Eligibility. What Should I do Now?

If your lender can't automatically obtain your Certificate of Eligibility, it could be from a few reasons that may include:

Service members who had a prior VA loan go into foreclosure.
Service members who were discharged under conditions other than honorable.
Some Reservists and National Guard members.
Unmarried surviving spouses.

Don't panic if you fall into this group. It occasionally happens, and VA-savvy lenders typically know how to handle it. In these cases, your lender will typically ask for your DD-214 or points statement and send it directly to the VA for evaluation.

Does a Certificate of Eligibility Expire?

Your Certificate of Eligibility does not expire. However, don't expect to reuse an old COE if you're freshly starting the loan process. Your lender will need to verify your entitlement code. Additionally, you may need a new COE if you received your first while on active duty.

By Samantha Reeves

A licensed real estate agent and former loan originator and attorney, Samantha has insider experience dealing with VA loans, from initial application and contracts to loan funding.

Nearly 300,000 people follow her Veteran Friendly Real Estate Agents community on Facebook.

What Does the Va Case Number Assignment Look Like

Source: https://www.veteransunited.com/realestate/va-loan-basics-what-is-the-certificate-of-eligibility/